Landlord Reference Letter
The Landlord Reference Letter is a factual reference for a current or former tenant, covering the rent record, the condition of the property and how the tenancy was conducted. It gives the next landlord or agent what they actually need, which is the facts.
Free to download. Add your own details and branding, then check it against the way your property or business actually works.
Who it is for
Landlords and agents asked to provide a reference for a current or former tenant.
What is inside
- A letterhead ready letter confirming the tenancy dates and rent
- A structured table for payment record, condition, deposit and conduct
- A clear answer to whether you would let to the tenant again
- Contact details so the reference can be verified
- A guidance page on consent, data protection and staying factual
When to use it
- A referencing agency or new landlord asks about a current or former tenant
- A good tenant asks for a reference to support their next application
- You want a consistent, factual format instead of writing each reference from scratch
Frequently asked questions
Do I have to give a reference?
No, there is no legal duty to provide one. If you do, it should be accurate and fair, because both the tenant and the recipient may rely on it.
What should I leave out?
Anything your records cannot support, and anything unrelated to the tenancy such as health or benefit status. Facts about dates, rent and condition are what referencing needs.
Do I need the tenant’s consent?
You should have it. Most referencing requests are made at the tenant’s request and include their consent. Keep a copy with your records, as UK data protection law expects.
Download the Landlord Reference Letter
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