A rent receipt should make one payment easy to understand. Create a PDF below in your browser, or download the editable Word template with fictional examples of part payments and excess payments.
Free PDF generator and editable Word receipt with separate fictional examples.
Add the payment details and download a PDF. If you know the balance immediately before this payment, you can include what is still unpaid.
Fictional example. The PDF will be labelled as an example.
Your receipt preview
The Word document’s fictional examples start with £1,200 of unpaid rent immediately before the payment. Earlier payments must already be accounted for in that opening balance.
Issue a receipt for £800. The remaining £400 is a separate account figure, rather than money that the receipt says was received.
Record the full payment and the £50 excess separately. Confirm its allocation in the rent account instead of silently changing the monthly rent.
The new receipt records £700. The earlier £500 is already included when establishing the £700 opening balance. Subtracting only the latest payment from the full £1,200 charge would wrongly show another £500 as unpaid.
If the unpaid balance before this payment is unknown, leave it blank. The receipt can still record the money received, with no inferred remaining balance.
Landlords and agents recording rent they have received. Use the payment date and the period the payment relates to, then keep the receipt with the rent account.
The Word document has a blank receipt and separate fictional examples. It records who paid, who received the payment, the property, the amount and the rental period.
A receipt records the money received in this payment. If you add the unpaid rent before this payment, use the known balance after any earlier payments. Leave an unknown opening balance blank rather than presenting it as zero.
Confirm that the money has arrived before issuing the receipt. A payment instruction or a tenant’s screenshot is different from receipt of the funds.
Match the payment to the correct tenancy and period. If one transfer covers more than one charge, record the allocation clearly in the rent account instead of hiding it in a short receipt description.
A receipt records a particular payment. A statement shows charges, payments and the balance across a period. Use the rent and arrears tracker when you need the fuller account.
Show the amount actually received in this payment. Start with the unpaid balance for the period after any earlier payments, then show what remains after this payment. Do not subtract only the latest payment from the full rent charge if earlier payments have already reduced it.
Compare the actual payment with the unpaid balance immediately before it. Record any excess separately and confirm its allocation in the rent account. An excess payment is not a negative arrears figure.
It creates a file for you to download. Check the receipt, then share it through your usual appropriate channel. The page does not send it to the payer.
The receipt records the payment you identify. It does not settle a disputed account, protect a deposit or replace a complete rent statement. In England, a rent book can be required where rent is payable weekly. A single generated receipt is not the whole statutory record.
Guidance checked on 29 October 2026.
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