Give your tenant a clear rent account for a chosen period. This free generator brings the rent due, payments received and any earlier rent owed or held in credit into a PDF you can check and share.
Free PDF rent statement and editable Word template with a fictional worked example.
Add the rent due and payments received, then download a statement for your tenant.
Fictional example. The PDF will be labelled as an example.
Your statement preview
The opening balance is unknown. The change shown here is not the full amount owed or held in credit.
Add the statement details to see the totals.
The generator and Word example follow Sam Taylor and Alex Morgan’s fictional rent account for Example Flat A, from 1 August to 30 October 2026.
Bring this checked balance forward from the earlier records. The rent charge dated 1 August belongs in the new period rather than in that opening amount.
The period adds £200 to the amount unpaid. Together with the £200 opening balance, that leaves £400 on this rent account.
If the opening position is unknown, the same period totals show only the movement during the period. They cannot establish the whole account’s closing balance.
Keep the working rent record in the free Excel tracker.
Landlords and letting agents preparing a rent statement for one tenancy or a stated joint tenancy account. It turns the relevant part of your working rent records into a document the tenant can read.
The generator puts the rent charges and payments you enter in date order. Add the amount owed or held in credit at the start to see the running balance and final total. Leave it blank if unknown, and the statement will show only the change during the period.
The worked example follows a fictional account across three months. An editable Word template is also available. This is a rent account, so keep deposit money, damage deductions and other disputed sums in their separate records.
Match the entries to the bank or agent record before issuing a statement. A promised payment is not money received, and a payment after the statement period should not clear the balance shown at that earlier date.
Bring forward the checked balance immediately before the statement starts. The existing Excel tracker can remain your working record while this page creates the tenant’s statement. Keep a copy of each statement you issue, with the records that support it.
Use the checked rent account balance immediately before the statement period begins. An amount already included there should not also be entered as a new charge during the period.
Leave it unknown. The generator can still total the rent charges and payments entered for the period, but it will not call the whole account paid, settled or in credit.
Yes. A known credit is a negative opening balance. The statement labels a negative closing position as credit on this rent account, which is separate from any decision about refunding or allocating it.
Keep using the Excel tracker for the working record. Transfer the relevant tenancy’s dated charges and received payments into this statement, with the checked opening balance for the chosen period.
Use the rent agreement and actual payment records to check the account. A holding deposit, tenancy deposit or proposed damage deduction has a different purpose and should not be entered as a new rent payment to make the account appear cleared.
The statement records the account you enter. It does not change the agreement or decide a disputed debt. Keep the supporting records and check the completed PDF before sharing it.
Guidance checked on 30 October 2026.
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