Property Inventory and Schedule of Condition
The Property Inventory and Schedule of Condition records what a rental property contains and the state it is in on day one. It is the document a deposit deduction stands or falls on, so it earns its keep at the end of every tenancy.
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Who it is for
Landlords and letting agents recording condition at check in and check out.
What is inside
- A cover sheet for the tenancy details and who was present
- Meter readings, keys and safety device tables
- Room by room condition tables with a five point rating key
- A cleaning standard record for check in
- Signature blocks with the tenant amendment window
- A check out record for readings, keys and changes in condition
When to use it
- Every new tenancy, completed on or before the day it starts
- Check out, comparing the property against the check in record
- Mid tenancy inspections where you want a consistent condition log
Frequently asked questions
Is an inventory a legal requirement?
No law requires one, but without an agreed inventory it is very hard to justify deposit deductions. Adjudicators expect signed, dated evidence of the condition at the start of the tenancy.
Should I use photos?
Yes. Rate each item in the tables and reference dated photographs against them. Photos carry most of the weight if a deposit dispute ever reaches adjudication.
What counts as fair wear and tear?
The reasonable decline you would expect from normal everyday use over the length of the tenancy. It is not damage, and no deduction should be proposed for it. The check out section separates the two.
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